Managing your Account Setup

⏱️ 3 minute read

Select the core functionality of your Forecast account. Forecast's flexibility ensures that you can change your work environment without impacting your previous work. 

This article includes:

• New Account Setup
• Updating your Setup

New Account Setup

When setting up your Forecast account for the first time, you will be prompted with a series of selections to identify how you want to track Revenue, Timesheets and/or Clients within the platform. Tracking selections are not permanent and may be changed in the future.

Revenue

How you track revenue is key to the financial success of your organization.

Enabling Tracking revenue

Track revenue and profit generated from projects. Enabling Tracking revenue allows you to report on revenue from projects and create and export invoices. Enabling Tracking revenue default-enables Timesheets and Clients.

Disabling Tracking revenue

If you opt out of Tracking revenue all features and functionality related to revenue, profit, billing, and invoicing are hidden from the platform. When revenue is not enabled, cost is the only financial data displayed within your account, which is derived from the internal hourly cost of your resources. 

If Tracking revenue is disabled, you can choose to disable Timesheets and/or Clients.

Timesheets

Tracking revenue default-enables timesheets as they are a critical component of tracking revenue. 

Enabling Timesheets

Register time on tasks and projects. Timesheets data appears within projects, in personal and company timesheets and in Standard and Advanced Reporting. Revenue is driven by time registrations which is calculated based on the number of hours registered X the rate of role. 

Disabling Timesheets

If you choose to disable Timesheets:

• All features related to time tracking are hidden from the UI. This includes means access to the task and global timers, personal and company timesheets and the ability to register time on tasks or projects within the account is not available.
• Progress is entered manually at the task, phase, or project level. Instead of registering time entries, users may set and update the progress of a task.
• Time-entry-based calculations such as cost and utilization are based on project/task allocations. The calculations will look like this:

Clients 

As with timesheets, enabling revenue default-enables Clients. 

Enabling Clients

Create and export invoices for your clients using the available accounting integrations. 

Disabling Clients

All features related to Clients are hidden from the UI. Disabling Clients removes the Client page from the company's Admin settings. Additionally, projects will not have associated clients, you are unable to invite your clients as guest users to the platform, and you cannot create or export invoices.

Updating Your Setup

Your Setup selections may be updated at any time by an Admin. 

To change your Setup settings

1. Click Admin on the top bar.
2. Select Setup from the dropdown.
3. Click on the box to the left side of each feature to enable it.
4. Click again to disable it.