Setting up your organization

Select the core functionality of your Forecast account. Forecast's flexibility ensures that you can change your work environment effortlessly and without impacting your previous work. 

This article includes:

• New account setup
• Updating your setup settings

New account setup

Upon setting up your Forecast account for the first time, you will be prompted with a series of selections to identify how you want to track Revenue, Timesheets and/or clients within the platform. Tracking selections are not permanent and may be changed in the future.

Revenue

How you track revenue is key to the financial success of your organization.

Enabling revenue

Enabling revenue tracks both revenue and profit generated from projects. Enabling revenue allows you to report on revenue from projects as well as create and export invoices. Enabling revenue also enables Timesheets and Clients by default and cannot be disabled.

Disabling revenue

Opting not to enable revenue hides all features and functionality related to revenue, profit, billing, and invoicing from the platform. When Revenue is not enabled, the only financial data displayed within your account is cost, which is derived from the internal hourly cost of your resources. 

Additionally, if revenue is disabled, you can also disable the Timesheets or Clients.

Timesheets

If you have already enabled revenue then by default timesheets will also be enabled as they are a critical component of tracking revenue. 

Enabling Timesheets

Enabling timesheets allows resources to register time on tasks and projects from multiple areas in the platform with such data appearing in personal timesheets, the company timesheet, and reports. Time registrations also drive revenue in Forecast, as it is calculated based on the number of hours registered X the rate of role. 

Disabling Timesheets

If you choose to disable timesheets:

• All features and terms related to time tracking are hidden and disabled from the UI.
  • Access to the timer feature, the timesheets page (both personal and company), and the ability to register time on any task or project in the account is not available.
• Progress is entered manually at the task, phase, or project level since it cannot be based on time entries.
  • Instead of the standard time registration button within the task modal, the user will be able to select and set the progress of a task.
• Time-entry-based calculations such as cost and utilization are based on project/task allocations rather than timesheets. 
  
  • The calculations will look like this:
    
    

Clients 

As with timesheets, enabling revenue default-enables Clients. 

Enabling Clients

Enabling clients also means that you will be able to create and export invoices for your clients using the available integrations. 

Disabling Clients

All features and terms related to clients are hidden from the UI. This means that the Clients page in the admin panel is not accessible, projects cannot have clients associated with them, you are unable to invite your clients as guest users into the platform, and cannot create and export invoices.

Updating your setup settings

Your Setup selections may be updated at any time by an Admin. 

To change your Setup settings

1. Click Admin on the top bar.
2. Select Setup from the dropdown.
3. Click on the box to the left side of each feature to enable it.
4. Click again to disable it.