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Integrating your Google Drive with Forecast

Alexander P.
  • Updated
Integrating Forecast with Google Drive makes it easy to collaborate and share files without leaving Forecast. Once enabled, team members can seamlessly link files to specific tasks. With a direct link to the file, any updates in Google Drive will reflect in the Forecast file ensuring the most recent content is available and at the fingertips of all involved.
Once linked, folder structures can be created for unlimited storage possibilities where files are always easy to find in the same place without having to continuously upload or duplicate.
 
This article includes:

Setting up the integration

To set up the Google Drive integration, admin access is required as the setup takes place entirely on the Admin panel of the account. 

To set up the Google Drive integration

  1. From anywhere in Forecast, and only as an Admin, click on the profile picture on the right-hand side of the corner.
  2. Click on Admin Panel.
  3. From the admin panel, click on the Integrations tab.
  4. Find the Google Drive logo under the File sharing, Productivity, and Calendars section.
  5. Click on the Google Drive logo.
  6. Click Enable to complete the setup. It will now be possible to upload files from Google Drive, to both projects and tasks.

Attaching Google Drive files to tasks

Now that the integration is set up, there are two ways that it is possible to upload files from Google Drive to Forecast. One of them is to directly upload files to tasks. 

To upload files from Google Drive to tasks

  1. Click on a task so that the task modal opens.
  2. From the task modal click on the three-dot menu located in the upper right-hand corner of the modal.
  3. Click on Attach files from Google Drive.
    drive3.png
  4. Before proceeding, if this is the first time a file is uploaded, it is necessary to log in to a Google account. Once this is done, all of the Google Drive files that are seen by the account that was signed into will appear on a modal.
  5. Find the one that needs to be uploaded and click on Select.

The file will then be uploaded to the task and it can be accessed from the task modal.

Uploading Google Drive files to projects

The Google Drive integration may also be used to upload files directly into projects. These files can be anything related to the project, such as CSVs, contracts, etc. Note that files are not uploaded to Forecast but will be linked to their original Google Drive url. Files in Forecast will always be up to date when a file is updated in Google Drive.

To upload Google Drive files to projects

  1. From the projects view page click on a project.
  2. From the project, click on the three-dot menu which is located next to the Nova Insights tab.
  3. Click on Files. 
  4. From the files page, click on Upload which is located in the upper right-hand corner of the screen.
  5. Click on Google Drive. It might be necessary to log in to the Google account that should be linked.
    drive4.png
  6. As with tasks, the same modal will appear. Find the file that needs to be uploaded and click on it.
  7. Click on Select to upload it to the project.
  8. The file will now be uploaded to the project and can be accessed and downloaded at any time.

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